Photobooth Contract

Agreement & Terms

Effective Date: August 1, 2026

These Booking Agreement & Terms ("Agreement") govern the photo booth services provided by Keyeicon Digital LLC ("Company") to the individual or entity submitting the booking form ("Client").

By checking the agreement checkbox on the Company's booking form and submitting the form, the Client acknowledges that they have read, understood, and agree to be bound by these terms. The Client's electronic acceptance through the booking form constitutes acceptance of this Agreement.

Booking process

A completed booking form, electronic acceptance of this Agreement, and a $100 non-refundable reservation fee are required to reserve photo booth services for the requested date and time. Because the Company removes the reserved date and time from its availability and may decline other bookings, the reservation fee is non-refundable. The reservation fee is applied toward the Client's total balance.

The requested date and time are not considered reserved until the Company receives the completed booking form, the Client's electronic acceptance of this Agreement, and the $100 reservation fee.

Bookings are accepted on a first-come, first-served basis. Until the reservation fee is received, the Company may accept another booking for the requested date and time.

Payment terms

The $100 reservation fee is applied toward the total balance owed for the booked services. The remaining balance is due seven (7) days before the event date, unless otherwise stated in writing by the Company. Payments may be made through the payment methods offered by the Company. All payments are non-refundable except where this Agreement specifically provides otherwise. Partial payments may be made at any time before the final payment due date.

Failure to make final payment

Failure to make the final payment by the due date constitutes a material breach of this Agreement. If the final balance is not received by the due date, the Company may cancel the booking and will be released from its obligations to provide the services. All payments made up to that point remain non-refundable.

Cancellation & Rescheduling

The Company allows one (1) date or location change without penalty, provided written notice is given at least fourteen (14) days before the event and the Company is available on the requested new date. The reservation fee and any other payments already made will be applied toward the rescheduled event.

Rescheduling is subject to the Company's availability. The Company does not guarantee availability for any particular replacement date.

The Client is responsible for any additional costs resulting from a change in date or location, including additional travel, lodging, parking, permits, or other applicable expenses.

If the Client requests a reschedule fewer than fourteen (14) days before the event, or if the Company is unavailable on the requested replacement date, the change may be treated as a cancellation.

Cancellation must be submitted in writing by email. If the Client cancels the booking, the $100 reservation fee and all other payments made are non-refundable. The Client understands that the reservation fee compensates the Company for reserving the date and declining other potential bookings for that date.

Termination by company

The Company reserves the right to terminate or cancel services by written notice in cases including, but not limited to, emergency, unsafe conditions, illegal activity, or circumstances that make performance of the services unreasonable or impossible. If the Company cancels the booking for reasons within the Company's control, the Company will refund payments received for services that were not provided, subject to any applicable provisions of this Agreement.

Changes to time schedule

The Company requires at least one (1) hour prior to the scheduled start time for setup. If access to the venue or setup is delayed because of the venue, Client, guests, vendors, or other circumstances within the Client's control, the Company is not obligated to extend the contracted service period. Additional hours requested during the event are subject to availability and must be paid in full before services continue. No refunds will be issued for service time lost because of Client delays, venue delays, schedule changes, or late access.

Client responsibilities

Access, Power & Space

The Client must provide:

Access to the venue at least one (1) hour before the scheduled start time. A safe, level space of approximately 10' x 10' x 10' for the photo booth and equipment. One dedicated 110V, 5-amp, 3-prong electrical outlet for the photo booth.

Table & Internet

The Company provides its own internet connection when available but requires adequate cellular reception for certain live-sharing features. If adequate cellular service is unavailable at the venue, images may be delivered afterward according to the Company's applicable delivery timeline.

Outdoor Events

For outdoor events, the Client must provide adequate protection from rain, wind, direct sunlight, and other environmental conditions. The photo booth must be placed on safe, level ground and in an environment suitable for the Company's equipment. Failure to provide adequate protection or safe conditions may result in suspension or early termination of services without a refund.

Meals

For events lasting four (4) or more hours, the Client agrees to provide one hot meal for each Company attendant working the event.

Damages

The Client assumes responsibility for damage to or loss of Company equipment caused by the Client, guests, attendees, vendors, or other persons associated with the event, except for ordinary wear and tear. Examples include:

Minor or repairable damage: $50–$500, depending on the actual damage.
Loss or theft of equipment: up to $8,000, depending on the equipment affected.
The Company may invoice the Client for applicable repair or replacement costs.

Cooperation & Venue Rules

The Client agrees to communicate relevant timeline, venue, access, and event changes to the Company promptly. The Company will comply with applicable venue rules but is not responsible for venue restrictions that materially interfere with the Company's ability to provide services or obtain expected photographic results.

Permits & Fees

The Client is responsible for all permits, venue fees, parking fees, valet charges, and other location-specific costs required for the Company to provide services.

Health, safety, and conduct

The Client agrees to provide a safe, clean, and legal working environment for the Company's staff and equipment. The Company reserves the right to immediately suspend or cease operation if conditions become unsafe, illegal, threatening, or hazardous.

Examples include, but are not limited to:

Weapons or threats of violence.
Intoxicated or aggressive behavior that creates a safety risk.
Exposure to contagious illness that creates an unreasonable health risk.
Hazardous environmental conditions.
Unsafe use or handling of Company equipment.

If services are suspended or terminated because of unsafe or illegal conditions caused by the Client, guests, attendees, vendors, or event circumstances, no refund will be issued.

Unsupervised Children

Children under ten (10) years old must be accompanied and supervised by an adult age eighteen (18) or older while using the photo booth.

AI use

The Client acknowledges that the Company retains creative control over lighting, props, equipment, image processing, editing, and other creative elements of the photo booth experience. The Client acknowledges that the Company's photographic and editing style has been represented through its website, portfolio, social media, or other promotional materials and understands that individual results may vary.

The Company may use AI-powered software and other automated technologies to enhance image quality, remove backgrounds, apply digital filters, generate creative effects, or otherwise process images.

By accepting this Agreement, the Client acknowledges and agrees that:

Images may be securely processed by third-party AI or image-processing services as reasonably necessary to provide the contracted services.

AI-enhanced or AI-generated effects may contain stylistic variations or imperfections. Creative effects and AI-generated elements are provided on an "as-is" basis.

Capture & delivery

The Company is not obligated to deliver every photograph or video captured during the event. The Company may exclude images that do not meet reasonable technical, quality, safety, or artistic standards, including images that are unusable, corrupted, duplicated, excessively dark, improperly captured, or otherwise unsuitable for delivery.

Service limitations

The Company targets operational availability of at least 90% during the paid service period. Brief interruptions for normal operation and maintenance, including paper changes, equipment adjustments, software resets, or similar activities, are considered normal and are not grounds for a refund.

Copyright & usage rights

All photographs, videos, designs, templates, graphics, and other creative works produced by the Company remain the intellectual property of the Company and are protected under applicable U.S. copyright law. Unless otherwise agreed in writing, the services are not considered a work made for hire. The Company retains the right to reproduce, publish, display, and otherwise use the Company's creative works, subject to the Model Release provisions below.

Limited License to Client

The Company grants the Client a personal, non-exclusive, non-transferable license to use delivered images for personal purposes, including social media, personal announcements, and personal websites. Commercial use, resale, licensing, publication, or submission of the images to third parties for commercial purposes requires prior written permission from the Company.

Model release & promotional use

By accepting this Agreement, the Client grants the Company permission to use photographs and videos captured during the event for promotional, commercial, educational, advertising, portfolio, website, and social media purposes. The Client understands that event attendees and guests may appear in photographs or videos captured during the event. The Client agrees to notify guests and attendees, where appropriate, that photography and video may occur and that images may be used for promotional purposes. The Client agrees to defend and indemnify the Company against claims arising from the Client's representations or actions concerning guest consent or authorization, to the extent permitted by law.

Indemnification

The Client agrees to defend, indemnify, and hold harmless the Company and its affiliates, employees, and contractors from claims, damages, losses, liabilities, or expenses arising from:

The Client's negligence, misconduct, or breach of this Agreement.
Damage to Company property caused by the Client, guests, attendees, or vendors.
Injury or damage caused by the Client, guests, attendees, or vendors.

This provision survives termination of the booking to the extent permitted by law.

Limit of liability

If the Company is unable to provide services because of circumstances beyond its reasonable control, including illness, accident, severe weather, equipment failure, or other unforeseen circumstances, the Company's liability is limited to a full or partial refund based on the services that were not provided, subject to the applicable provisions of this Agreement.

To the maximum extent permitted by law, the Company will not be liable for consequential, incidental, special, or indirect damages exceeding the amount actually paid by the Client.

Nothing in this Agreement is intended to waive or limit liability that cannot legally be waived or limited under applicable law.

Governing law & dispute resolution

This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. Any dispute arising from this Agreement shall be handled in accordance with applicable Minnesota law and any dispute-resolution provisions agreed to by the parties.

Modifications & severability

The Company may update its standard booking terms from time to time. The version of this Agreement accepted by the Client at the time of booking governs that booking. Any modification to the terms applicable to a specific booking must be made in writing and agreed to by both parties. If any provision of this Agreement is determined to be unenforceable, the remaining provisions will remain in effect to the fullest extent permitted by law.

Equipment failure & technical malfunction

The Company takes reasonable steps to maintain and test its equipment and technology. However, technical failures can occur. The Company is not responsible for unforeseen problems involving equipment malfunction, software failure, internet outage, electrical failure, or other technical issues beyond its reasonable control.

In the event of a partial service interruption, any refund will be limited to a reasonable prorated amount based on the portion of paid service that could not be provided. The Company will make reasonable efforts to restore service as quickly as reasonably possible.

Force majeure

Neither party shall be liable for delays or non-performance caused by circumstances beyond reasonable control, including natural disasters, severe weather, war, government restrictions, public emergencies, pandemics, or other extraordinary circumstances. The Company will make reasonable efforts to reschedule services or apply payments as a credit toward a future available date. If rescheduling is impossible, the Company's liability will be limited to payments received for services that cannot be provided, less any amounts that are otherwise non-refundable or unrecoverable under this Agreement and applicable law.

Overtime

Additional service time requested on the day of the event is subject to availability and will be billed at $150 per hour. Payment must be received before the additional service time begins. The Company is not obligated to provide unpaid overtime.

Data storage & backup

The Company retains digital event files for 30 days following final delivery. After this period, files may be permanently deleted.

The Client is responsible for downloading and maintaining backup copies of delivered images and videos. Requests for re-delivery after the 30-day retention period may incur a $50 administrative fee and are subject to file availability.

Payment disputes & chargebacks

The Client agrees to first contact the Company directly to resolve any legitimate billing or service dispute before initiating a payment dispute or chargeback. Nothing in this section prevents the Client from exercising rights that cannot legally be waived.

If a chargeback is initiated for services that were provided or for a payment otherwise properly owed under this Agreement, the Company reserves the right to provide the applicable booking records, payment records, communications, and service documentation to the payment provider.

The Client may be responsible for reasonable costs associated with an improper or fraudulent chargeback to the extent permitted by law.

Electronic acceptance

The Client does not need to physically sign this Agreement.

By checking the box on the Company's booking form stating that the Client agrees to the Booking Agreement & Terms and submitting the booking form, the Client confirms that:

They have had an opportunity to review these terms.
They understand and agree to these terms.
The information submitted in the booking form is accurate to the best of their knowledge.
They authorize the Company to provide services according to these terms.
They understand that the $100 reservation fee is non-refundable.
They understand that the event date is not reserved until the required reservation fee is received.

The Client's electronic acceptance is retained by the Company as part of the booking record.

Booking confirmation

A booking is considered officially confirmed when:

The Client submits the completed booking form.
The Client checks the box confirming acceptance of this Agreement.
The Company receives the required $100 reservation fee.

Once these requirements are satisfied, the Company will reserve the agreed event date and time for the Client.

Thank you for choosing Keysnap Photobooth (dba Keyeicon Digital LLC).